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How to add new email account on Gmail ? (tutorial)

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Did you know you could use a Gmail account to send and receive emails from your domain name just like a mail client (Outlook, Thunderbird, Mac Mail) does?
This can be a great option if your email program is giving you troubles and no matter how many times you check the settings or restart your computer it’s just not working. You can also set up Gmail to send emails through Gmail servers which is great if your host’s email servers were blacklisted and you’re having troubles sending emails to other people!

Let’s cover a few basic settings that you’ll need before you set up the email account in Gmail:
Username: Your email address (I’ll use example@yourdomain.com)
Password: Case sensitive. Fill this in, in ALL required fields.
Incoming & Outgoing mail servers: mail.yourdomain.com port 110 (the server my host put my account on, box878.bluehost.com would also work and use port 995 – call your host for this info, or you may be able to find it in the Stats section of your account.)

Now for the Gmail part!

In  your Gmail account, click on the Gear icon at the top right of the inbox, and a small menu will show up. Select Settings from that list.
A few tabs will be available for you, General, Labels, Inbox, Accounts, Filters… Select the 4th one, Accounts.

Then look about halfway down this screen, and there should be an option that says Check mail from other accounts (using POP3): Add a POP3 mail account you own. Click on that link that says Add a POP3 mail account you own. A pop-up box will appear, asking for your email address. For this, I’m using example@yourdomain.com, then click the Next Step >> button.

The username gets abbreviated to “example” instead of “example@yourdomain.com” – fill in the @yourdomain.com part at the end of the username so it has your whole email address there. Fill in your password as well. The POP server was automatically filled in as “mail.yourdomain.com” which is correct. Port 110 is selected for me, which is correct. I also select the option to “Leave a copy of retrieved message on the server.” which you DO want to check, this means that if you have another email program like Outlook, Mac Mail, Thunderbird, or your smart phone retrieving your messages that they won’t have to fight over the only copy of the message.

Then go to the next page. It’ll say:
Your mail account has been added.
You can now retrieve mail from this account.
Would you also like to be able to send mail as example@yourdomain.com?
> Yes, I want to be able to send mail as example@yourdomain.com
> No (you can change this later)

Next Step >>

Add another email address you own
Enter information about your other email address.
(your name and email address will be shown on mail you send)
Name: Example
Email address: example@yourdomain.com
Treat as an Alias (leave this checked)

Next Step >>

Add another email address you own
Send mail through your SMTP server?
When you send mail as example@yourdomain.com, the mail can either be sent through Gmail or through yourdomain.com SMTP servers.
> Send through Gmail (Use this option if you are looking to bypass a blacklisting problem with your host. If you are not trying to bypass a blacklist, then use the second option below)
> Send through yourdomain.com email servers.
SMTP Server: mail.yourdomain.com Port: 465
Username: example@yourdomain.com
Password: (Fill it in)

Next Step >>

Congratulations, we successfully located your other server and verified your credentials. Just one more step! An email with a confirmation code was sent to example@yourdomain.com. [Resend email] To add your email address, do one of the following:
Click the link in the confirmation email | OR| Enter and verify the confirmation code: ________ Verify
Either one of those will work. I used the webmail program on Bluehost (Roundcube) to check the email address and copy/paste in the confirmation code.

It should allow you to finish the account setup, and now you can send/receive emails from your other email address through the Gmail interface!

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